Last updated: 11 November 2026.
1. Data controller
Enquiries about Deep Blue Sea are handled by the property manager, contactable at deepbluesea.sr@gmail.com or +39 333 193 6028.
2. Information collected
The form collects first and last name, telephone number, arrival and departure dates, number of guests, whether any guests smoke, and optionally an email address and message. Limited technical information may be processed for security and anti-spam purposes.
3. Purpose and legal basis
The information is used to check requested dates, answer enquiries and prepare offers. The legal basis is taking steps at your request before entering a contract (GDPR Article 6(1)(b)). An enquiry is not a confirmed booking.
4. Submission, email notifications and private area
The form sends data to the site server over HTTPS. Enquiries are stored outside the publicly accessible directory and are available to authenticated administrators. The server attempts to email notifications to deepbluesea.sr@gmail.com, using prenotazioni@deepblueseasr.it as the sending address via IONOS authenticated SMTP. Successful delivery depends on the email services. Enquiries over 180 days old are deleted when the calendar or admin dashboard is accessed; the operator must arrange additional periodic clean-up if the site is inactive. Other legal retention requirements must be assessed.
To preserve the form when changing language, a temporary draft may be stored only in this browser tab’s session for up to one hour. It is not sent to the server until you submit the enquiry.
5. Optional WhatsApp
After submitting the form you may choose to open WhatsApp with a pre-filled message to +39 333 193 6028. The message is not sent automatically: you must confirm sending it in WhatsApp. WhatsApp is an external service with its own privacy terms.
6. Calendar and blocked dates
The calendar reads occupied dates from the inReception iCal feed, which reflects bookings on the connected platforms (Booking.com and Airbnb), together with any manual website-only blocks. The server refreshes this feed approximately every 15 minutes when visitors consult the calendar; updates are not instantaneous. If the feed cannot be verified for an extended period, new enquiries are temporarily disabled. Only occupied dates are retained from the feed, without guest personal information. The website does not send blocks or enquiries back to the booking platforms. All availability is subject to confirmation.
7. Who can access the information
The property manager, hosting provider and relevant email service providers may process enquiry details. The supplied website has no advertising trackers, analytics tools or external booking-calendar widgets. Data sent through WhatsApp is also subject to that service’s privacy policy.
8. Mandatory fields and your rights
Fields marked * are needed to handle your enquiry; email and message are optional. Under the GDPR, you may request access, correction, deletion, restriction or objection, as applicable, by emailing deepbluesea.sr@gmail.com. You may also lodge a complaint with the competent data protection authority.
9. Security and cookies
The admin area uses a strictly necessary session cookie for authentication. See our Cookie policy.
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